We respect the privacy of our Account holders, the privacy of our Account holder’s users' data, and the privacy of their client data. All user information contained within the forms you may use or build on the https://scholasticahq.com Site are governed by our Terms of Service. Scholastica, Inc. is based in the United States. Scholastica serves as the data controller for information users submit themselves (e.g. name, email, uploading manuscripts or reviews, etc.), and the data processor for information other users upload (e.g. an editor uploading a manuscript on behalf of an author, an editor entering a reviewer's email address to send a reviewer invitation, an editor importing data into Scholastica, etc.).
We collect the email addresses and certain personally identifiable information (e.g. name, institutional affiliation, etc.) of those who communicate with us, e.g., when you create an account, request a free trial or demo, register for a webinar, contact us, subscribe to our email newsletter, download content (e.g. whitepapers), opt in to receive updates about new content resources, or register with us to open an “Account”. We also collect information volunteered by the users (such as any surveys Scholastica might conduct and/or site registrations).
We collect information about how you use the site - for example, which pages users access or visit. We collect information about what kind of device you use to access the site (e.g. mobile vs desktop, browser type, etc.).
When you register on the Site we ask for identifying information including your name, email address, institutional affiliation, department, specialties, personal image, publications, and other websites.
In certain cases, you can optionally enter sensitive personal information, e.g. when submitting a manuscript, the journal may have optional fields asking for demographic information such as gender, race, and sexual orientation.
Those who sign up for a journal account will enter additional information about the journal including journal contact email, editorial board, submission guidelines, and image.
When you submit information, you are transferring such information into the United States and you hereby consent to such transfer.
Scholastica may also collect and analyze from visitors and users certain information regarding the use of the Site and Services available therein. Information collected may include but is not limited to web site traffic volume, frequency of visits, type and time of transactions, type of browser and operating system, clicks of elements on the page, content downloaded, etc.
We may use personal information:
You can stop receiving our promotional emails by following the unsubscribe instructions included in the emails we send.
Information in your user account or journal account will be public on various parts of the site, so only enter information you want to be publicly available.
If a user accepts a reviewer invitation or editor invitation, that user's email address may be shared with the editors of that journal.
The information we collect is not shared with or sold to other organizations for commercial purposes, except to provide products or services you’ve requested, when we have your permission, or under the following circumstances:
Scholastica strives to comply with the U.S.-EU Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries.
Scholastica has implemented processes intended to protect user information and maintain security of data. Each Account holder requires a unique user name and password, which is required to access their Account. It is each user’s responsibility to protect the security of his or her login information. We encrypt some information and use secure third-party vendors for our servers and to host data in a secure way.
These safeguards help prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of data, but NO GUARANTY CAN BE MADE THAT YOUR INFORMATION AND DATA WILL BE SECURE FROM INTRUSIONS AND UNAUTHORIZED RELEASE TO THIRD PARTIES.
We only retain the personal data collected from Account holders and those who opt into email communication (e.g. by downloading a white paper, subscribing to the blog) for as long as we need it to fulfill the purposes for which it was initially collected, unless otherwise required by law.
You have the right to request a copy of your information, to object to our use of your information (including for marketing purposes), to request the deletion or restriction of your information, or to request your information in a structured, electronic format. You may contact us at firstname.lastname@example.org to request assistance.
Your request and choices may be limited in certain cases: for example, if fulfilling your request would reveal information about another person, or if you ask to delete information which we or another user/journal customer are permitted by law or have compelling legitimate interests to keep. If you have unresolved concerns, you may have the right to complain to a data protection authority in the country where you live, where you work or where you feel your rights were infringed.
If you choose to cancel your Account or your Account is terminated because of your breach of the Terms of Service, please be aware that Scholastica may for a time retain residual information in our backup and/or archival copies of our database. We will make reasonable commercial efforts to delete your information as soon as reasonably practical.
As a business service, Scholastica does not target its offerings toward, and does not knowingly collect any personal information from users under 13 years of age.
If you are an individual in the European Economic Area (EEA), we collect and process information about you only where we have legal bases for doing so under applicable EU laws. The legal bases depend on the Services you use and how you use them. This means we collect and use your information only where:
In the event that personal information is compromised as a breach of security, Scholastica will promptly notify the affected users, data controllers if applicable (e.g. the editors of an affected journal account), and any relevant authorities (e.g. the relevant supervisory authority in the European Union).
When you use the Site, we make good faith efforts to provide you with access to your personal information and either to correct this data if it is inaccurate or to delete such data at your request if it is not otherwise required to be retained by law or for legitimate business purposes. You may update your Account information by logging into your Account. When requests come to Scholastica with regard to personal information, we ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort.
Scholastica may periodically update this policy. We will notify you about significant changes in the way we treat personal information by posting a notice on the Site and possibly sending a notice to the primary email address specified in your Account. We do not intend to reduce your rights under this Policy without your explicit consent, and we expect most such changes will be minor. Updates to this Policy will be identified at the bottom of the page by its effective date.
Last updated on May 24, 2018